Privacy Policy

In this privacy statement, we explain how we process personal data in connection with zimus.ai. The general privacy policy of INTENTIS GmbH can be found at https://www.intentis.ch/privacy-policy/.

In this Privacy Policy (Privacy Policy), we, INTENTIS GmbH (we or us), inform our website visitors, current and prospective clients as well as business partners and any other party (or persons acting on behalf of such party) (you) about how we collect and process personal data (hereinafter also data), when you retain us for professional services (services), use our website or communicate with us.

If you provide us with the personal data of other persons (for example, family members, data of work colleagues), please make sure that these persons are aware of this Privacy Policy and only share their data with us if you are allowed to do so and if this personal data is correct.

This Privacy Policy is aligned with the EU General Data Protection Regulation (GDPR) and the Swiss Data Protection Act (DPA). However, the application of these laws depends on each case.

Who is the controller for processing your data?

INTENTIS GmbH is the controller, the party primarily responsible under data protection law, for data processing under this Privacy Policy:

INTENTIS GmbH, Grüningerstrasse 6, 8133 Esslingen, Switzerland

info@intentis.ch

How do we collect personal data?

We process the personal data you provide to us when using our services or communicating with us. This includes information, such as your name, email, postal address, phone number, job title, and business affiliations.

In some instances the personal data will be supplemented by information received from third parties or retrieved from public sources, such as online media or employer websites, to confirm your current professional position or obtain further information to enable us to effectively provide our services and communicate with you.

What data do we collect and for what purposes?

We collect personal data for various purposes, including providing our services, carrying out contracts with our customers and business partners, purchasing products and services from our suppliers and subcontractors, managing our relationship with you, ensuring security and risk management, complying with applicable laws and regulations, and communicating with you. Additionally, we use personal data to maintain our list of contacts, provide you with any information you may request from us, and to promote our professional services, products, and capabilities to existing and prospective business clients.

• Communication

We may be in contact with you by use of different channels, such as if you fill in contact or similar forms on our website or another online channel, send us e-mails, or by using other electronic communication means, whereby data may be exchanged.
If you reach out to us via contact forms, email, or another form of electronic or hardcopy message, we may collect such information as your name, e-mail address (or another form of communication identifier), phone number, subject matter, message content, related metadata and other information you choose to disclose to us. We use data to process your inquiry and any possible further questions you might have concerning the performance of our services and any other related questions and matters based on the content of your communication with us. We may keep this data for documentation, quality assurance, follow-up inquiries, and regulatory purposes.

• Marketing

We may process your data for marketing purposes and relationship management. Personal data may in particular include your contact information (for example, name, company type and name, business function/title, e-mail, address, etc.) as well as communication data.
We process personal data for marketing purposes and relationship management, for example, to send personalized advertising for our services and products. We do so based on our legitimate interest to keep you and other interested parties informed about our offerings, to the extent permitted by applicable marketing regulations, or, where required, based upon your consent in this regard.

• Cookies

Tracking and Other Techniques Regarding the Use of Our Website

1. Log Files
   zimus.ai follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and are a part of hosting services’ analytics. The information collected by log files includes internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any personally identifiable information. The purpose of the information is to analyze trends, administer the site, track users’ movement on the website, and gather demographic information.
2. Cookies
   We use “cookies” and similar technologies on our website to identify your browser or device. Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology. For further information, visit allaboutcookies.org. You can choose to disable cookies through your browser options. More detailed information about cookie management with specific web browsers can be found on the browsers’ respective websites.
3. Analytics
   We use Plausible Analytics on our website, a software to perform data analysis. This tool does not use cookies and does not generate any persistent identifiers. We run the Plausible Analytics script to collect some anonymous usage data for statistical purposes. Data collected includes referral sources, top pages, visit duration, information from the devices (device type, operating system, country, and browser) used during the visit, and more. The service provider is Plausible Insights OÜ, an Estonian company located at Västriku tn 2, 50403, Tartu. To learn more about the data processed through the use of Plausible Analytics, please read the privacy policy at https://plausible.io/data-policy. Plausible Analytics collects anonymized usage information only and truncates your IP address immediately.

• Social Media

We have pages, online accounts, and other online presence on social networks and other platforms that are operated by third parties. In this context, we may process data about you. We may receive data from you (for example, when you communicate with us or comment on our content) and the platforms (for example, statistics). The platform providers may analyze your usage and process this data together with other data they have about you. They also process this data for their own purposes (for example, marketing and market research purposes and to manage their platforms), and act as individual data controllers for this purpose. For more information on processing by platform operators, please refer to the privacy notice of the respective platforms.

We currently maintain a presence on the following platforms, with the identity and contact details of the platform operator available in the respective privacy notice:

LinkedIn: ch.linkedin.com/company/intentis
Provider: LinkedIn Ireland Unlimited Company or LinkedIn Corporation
Privacy notice: www.linkedin.com/legal/privacy-policy

We are entitled, but not obliged, to check content before or after it is published on our online presence, to delete content without notice, and, if necessary, to report it to the provider of the relevant platform.

What lawful reasons do we have for processing personal data?

We may rely on the following lawful reasons when we collect and use personal data to operate our business and provide our products and services:

Contract: We may process personal data to fulfill our contractual obligations.
Consent: We may rely on your freely given consent at the time you provided your personal data to us.
Legitimate interests: We may rely on legitimate interests based on our evaluation that the processing is fair, reasonable, and balanced. These interests include: Delivering services and products – To deliver the services and products our clients have engaged us to provide. Marketing – To deliver timely industry insights and professional knowledge, offerings, and invitations we believe are welcomed by our business clients, prospects, subscribers, and other individuals.
Legal obligations and public interest: We may process personal data to meet regulatory and public interest obligations or mandates.

What rights do you have?

Every user has certain data protection rights. If you wish to be informed what Personal Information we hold about you and if you want it to be removed from our systems, please contact us. Before responding to your request, we may ask for proof of identity. This helps us to ensure that personal data is not disclosed to any person not authorized to receive it. We may also ask you for sufficient information about your interactions with us so that we can locate your personal information.

The right to access – You have the right to request copies of your personal data.
The right to rectification – You have the right to request that INTENTIS GmbH correct any information you believe is inaccurate. You also have the right to request INTENTIS GmbH to complete the information you believe is incomplete.
The right to erasure – You have the right to request to erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that INTENTIS GmbH restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to the processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that INTENTIS GmbH transfer the data that we have collected to another organization, or directly to you, under certain conditions.

How long do we keep personal data?

We generally retain personal data for as long as necessary to provide our services, offer proposals, stay in contact with you, and comply with applicable laws, regulations, and professional obligations that we are subject to. In particular, we keep it for documentation and evidence purposes, or if retention is technically required (for example, for backups). Absent the foregoing reasons for retention, we generally delete personal data following our ordinary processes.

Do we share personal data with third parties

We may share personal data with trusted third parties to help us deliver efficient and quality services and products. These recipients are contractually bound to safeguard the data we entrust to them. We may engage with several or all of the following categories of recipients:

• Third parties that support us as we provide our services and products (for example, providers of telecommunication systems, mailroom support, IT system support, archiving services, document production services, and cloud-based software services).
  
• Our professional advisers, including lawyers, auditors, and insurers.
  
• A potential buyer, transferee, merger partner, or seller and their advisers in connection with an actual or potential transfer or merger/acquisition of part or all of our business or assets, or any associated rights or interests.
  
• Payment service providers.
  
• Marketing service providers.
  
• Law enforcement or other government and regulatory agencies or other third parties as required by, and following applicable law or regulations.

Do we transfer your personal data outside Switzerland?

We store personal data on servers located in Switzerland.
Data may also be transferred to carefully selected third parties situated within or outside Switzerland when we have a business reason to engage these organizations.

In particular, we may transfer personal data to all countries in which our service providers process personal data. We may also transfer personal data outside Switzerland to comply with our legal obligations, to perform the services agreed with our clients, and to enable them, according to their instructions, to comply with their legal and contractual obligations.

If we pass on data to third parties, we comply with the relevant legal requirements and, in particular, conclude data processing agreements or similar agreements with the respective recipients to protect your data.

How is personal data protected?

We take appropriate technical and organizational security measures to maintain the confidentiality, integrity, and availability of your personal data, to protect it against unauthorized or unlawful processing, and to protect against the risks of loss, accidental alteration, unauthorized disclosure, or access.

We also take the protection of personal data into account during the design or choice of hardware, software, or processes using appropriate technical and organizational measures. Furthermore, we ensure data protection-friendly default settings.

Can this Privacy Policy be changed?

INTENTIS GmbH keeps its Privacy Policy under regular review and places any updates on this web page. We may amend this Privacy Policy at any time. The version published on this website is the current version.

Effective Date: February 15, 2024